Procurement Officer - e-Procurement Systems and Information
37 Hours per week
£32,062 - £36,363 per annum
Fixed term for 9 months, with the possibility of extension up to 12 months, to cover maternity leave.
The Role
Herefordshire Council are looking for an enthusiastic individual to join the Commercial Services Team on a fixed-term contract of 9 months (with potential extension up to 12 months) to cover maternity leave. This is a dynamic, multi-skilled team which provides council directorates with procurement and contract management support.
As Procurement Officer for eProcurement Systems and Information, you will be responsible for the development and management of a range of eProcurement systems and information sources to support the delivery of procurement and contract management activity across the Council.
The role is a full time role (37 hours per week) available from 29th June.
What will you be doing?
You will be responsible for:
- managing the council’s e-procurement and information systems, ensuring compliance with statutory requirements and delivery of efficient e-procurement processes.
- providing specialist accurate advice and guidance to council officers, elected members and partner organisations.
- working with internal departments to maintain the corporate contracts register ensuring that new contracts are added in a timely manner and reviewed throughout their lifetime. On a quarterly basis you will publish the register to the council’s website in accordance with transparency requirements.
- assisting with all types of procurement spend analysis, ensuring spend activity is compliant with relevant procurement regulations and contract procedure rules.
- ensuring the content of the procurement intranet and webpages are up to date, and that all information regarding eProcurement systems such as the e-tendering system is accurate and easy to understand.
- developing and delivering training on procurement and system related matters to all parts of the council as may be required so that understanding of procurement expertise is enhanced.
- maintaining records of information such as FOI requests, contract variations, extensions and exemptions to assist with reporting requirements and compliance monitoring.
About You
As a Procurement Officer for eProcurement Systems and Information you will:
- have a good understanding of e-tendering and e-procurement systems and will have excellent ICT skills including a good working knowledge of the Microsoft suite of applications, particularly Word, Excel and PowerPoint.
- have a clear understanding of government procurement regulations and have knowledge of the latest purchasing techniques and legislative changes.
- be able to analyse and assimilate information, producing appropriate reports from that information to help inform performance management and procurement strategies.
- have excellent numerical, written and oral communication skills with particular ability to explain complex processes and procedures and to write effective, clear and concise reports.
- have excellent interpersonal and influencing skills and ability to build relationships and work collaboratively with teams across the organisation to meet business requirements
- have a relevant professional or equivalent degree level qualification and be committed to undertaking relevant procurement and system related training to support the knowledge necessary to undertake the role.
We Offer
A competitive salary, holiday entitlement, and access to our contributory pension and staff benefits scheme, which includes:
- Salary of £32,061
- Enrolment in the Local Government Pension Scheme (LGPS)
- Annual Leave: 31 days’ annual leave (pro rata) plus bank holidays. You can also purchase an additional 10 days per annum during the request period
- Flexible working
- Employee Assistance Programme: 24/7 access to support and counselling
- Pick your perks – our benefits include access to a range of retail, leisure, holiday and health benefits. This includes savings, cash back and discounts.
Why Choose Us?
We're proud and excited to unveil our new recruitment video, a celebration of Herefordshire's people, places, and purpose. Set in the heart of England and filled with pride, compassion and possibility, the video brings to life what it means to work somewhere you truly belong.
At Herefordshire Council, every role matters and every person makes a real difference for our communities. We’re a team where people feel valued, supported and empowered to grow together.
Herefordshire is big hearted, welcoming and friendly. We have strong and independent communities and idyllic countryside, situated in the South West Midlands and bordering Wales. The county sits between Worcestershire and the Malvern Hills to the east, and Bannau Brycheiniog (the Brecon Beacons) in Wales to the west.
Historically Herefordshire has been the gateway to the Marches. We embrace partnership working. We are a member of the Marches Forward Partnership, which is a cross border collaboration between Herefordshire, Monmouthshire, Powys and Shropshire who are collectively working to secure funding to invest in the region.
The council priorities over the next four years are set out in the Council Plan, with four main areas;
People: We will enable residents to realise their potential, to be healthy and to be part of great communities who support each other. We want all children to have the best start in life.
Place: We will protect and enhance our environment and ensure that Herefordshire is a great place to live. We will support the right housing in the right place, we will support access to green spaces and we will do everything we can to recover the health of our rivers.
Growth: We will create the conditions to deliver sustainable growth across the county; attracting inward investment, building business confidence, creating jobs, enabling housing development along with providing the right infrastructure.
Transformation: We will be an efficient council that embraces best practice, delivers innovation through technology and demonstrates value for money.
Don’t meet all parts of the job description?
Herefordshire Council is committed to strengthening a diverse and inclusive work environment which reflects the communities of Herefordshire. If you are looking at the next stage of your career and have a broad base of fieldwork experience, we can provide supportive and welcoming opportunities to help you develop your professional, management & supervisory skills.
Reasonable Adjustments
Our recruitment process runs in partnership with Hoople Resourcing. If you require any reasonable adjustments or alternative methods for the online application process, please contact the resourcing team by email: [email protected].
Creating an inclusive workplace
We encourage our employees to feel empowered and to use their voices to help embrace diversity, promote inclusivity and shape our organisation. We have eight employee network groups, collectives of colleagues who often share identities, life experiences or cultures and offer support and community. They also play an important role in strengthening the voices of employees at Herefordshire Council. Embedded in the Council's values is a commitment to listen to people's views and needs.
For more information on our Employee Network Groups please view our dedicated recruitment website: www.spiritofherefordshire.com.
Commitments, Covenants and Statutory Obligations
The following candidates will be interviewed if they meet the essential criteria for the post they are applying for:
- Those who indicate that they have a disability. This is part of our commitment to the “Disability Confident” scheme.
- Those who indicate in their application that they are an Armed Forces Veteran or Reservist. This is part of our pledge to support the Armed Forces Covenant.
- Those who indicate in their application that they are a Herefordshire care leaver. This is part of our commitment to supporting young people leaving our care.
We take our commitment to safeguarding and promoting the welfare of children, young people and vulnerable adults seriously and expect all of our staff, visitors and volunteers to share in this commitment.
We are committed to safeguarding and promoting the welfare of children & young people and vulnerable adults. If you are offered this position, it may be subject to a Disclosure and Barring Service check.
How to apply
To apply for a position, please upload an up-to-date CV and complete the application form demonstrating your experience, skills and abilities for the role.
Be sure to include reference to the job description and person specification or role profile! If you are successfully shortlisted, Hoople Resourcing will contact you via email to arrange your interview and/or assessment. They will confirm the date, time and location of your interview, so please keep an eye on your email inbox - check your spam/ junk folder too. Good luck, we’re looking forward to meeting you!