Job Title: Procurement Officer – eProcurement Systems and Information
Hours: 37
Salary: HC7 (£29,777 - £33,945)
Contract: Permanent
Closing date: 10/10/2024
Interview date: 17/10/2024
The Role
We are looking to appoint a Procurement Officer to join the Commercial Services Team at Herefordshire Council. This is a dynamic, multi-skilled team which provides council directorates with procurement and contract management support.
As Procurement Officer for eProcurement Systems and Information, you will be responsible for the development and management of a range of eProcurement systems and information sources to support the delivery of procurement and contract management activity across the Council.
You’ll be joining us at an exciting time. With the introduction of the new Procurement Act in February 2025, there will be significant changes to the way the Council buy goods, works and services. As part of this, you’ll play a leading role in helping to ensure a smooth transition of our policies, procedures, and systems, whilst also supporting the achievement of the council’s day to day activities and delivery plan.
What you’ll be doing:
- You will manage and proactively seek to improve the council’s e-procurement and information systems, ensuring compliance with statutory requirements and delivery of efficient e-procurement processes.
- On a daily basis you will provide specialist accurate advice and guidance to council officers, elected members and partner organisations.
- You will work with internal departments to maintain the corporate contracts register ensuring that new contracts are added in a timely manner and reviewed throughout their lifetime. On a quarterly basis you will publish the register to the council’s website in accordance with transparency requirements.
- You will assist with all types of procurement spend analysis, ensuring spend activity is compliant with relevant procurement regulations and contract procedure rules.
- You’ll be responsible for ensuring the content of the procurement intranet and webpages are up to date, and that all information regarding eProcurement systems such as the e-tendering system is accurate and easy to understand.
- In the role you will develop and deliver training on procurement and system related matters to all parts of the council as may be required so that understanding of procurement expertise is enhanced.
- You will maintain records of information such as FOI requests, contract variations, extensions and exemptions to assist with reporting requirements and compliance monitoring.
The skills required to be successful in this role:
- You will have a good understanding of e-tendering and e-procurement systems and will have excellent ICT skills including a good working knowledge of the Microsoft suite of applications, particularly Word, Excel and PowerPoint.
- You will have a clear understanding of government procurement regulations and have knowledge of the latest purchasing techniques and legislative changes.
- You will be able to analyse and assimilate information, producing appropriate reports from that information to help inform performance management and procurement strategies.
- The role requires you to have excellent numerical, written and oral communication skills with particular ability to explain complex processes and procedures and to write effective, clear and concise reports.
- You will have excellent interpersonal and influencing skills and ability to build relationships and work collaboratively with teams across the organisation to meet business requirements
- You will have a relevant professional or equivalent degree level qualification and be committed to undertaking relevant procurement and system related training to support the knowledge necessary to undertake the role.
The role is available straight away and is a full time post at 37 hours per week. Join us in helping to make Herefordshire an even better place to do business, visit and live. We can’t wait to hear from you.
To arrange an informal discussion about the role and the place, please contact Carrie Christopher, Commercial Services Manager – [email protected]
Benefits of working for Herefordshire Council:
A competitive salary, generous holiday entitlement, and access to our contributory pension and staff benefits scheme, which includes:
- Pension Scheme Enrolment in the Local Government (LGPS)
- Generous Annual Leave: 31 days’ annual leave (pro rata) plus bank holidays. You can also purchase an additional 10 days per annum
- Flexible working: flexi-time, job-share, part-time hours and, in some instances, home working
- Employee Assistance Programme: 24/7 access to support and counselling
- Payment of professional membership fees
- Pick your perks – our benefits include access to a range of retail, leisure, holiday and health benefits. This includes savings, cash back and discounts.
We welcome applicants whatever their personal characteristics or social identity. All requests for flexible working arrangements and reasonable adjustments will be considered.
The following candidates will be interviewed if they meet the essential criteria for the post they are applying for:
- Those who indicate that they have a disability. This is part of our commitment to the “Disability Confident” scheme;
- Those who indicate in their supporting statement that they are an Armed Forces Veteran or Reservist. This is part of our pledge to support the Armed Forces Covenant;
- Those who indicate in their supporting statement that they are a Herefordshire care leaver. This is part of our commitment to supporting young people leaving our care.
Please refer to the Job Description and Person Specification for more details of this role.
To apply, please submit your CV and complete the supporting statement within the application form, referring to the job description & person specification, detailing how you meet the specific requirements of the role.